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14-255
| 1 | A. | | Minutes | Minutes from 8-18-2014 Regular Meeting | approved | |
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14-291
| 1 | A. | | Bid/RFP/Contract Award | Bid Award - Janitorial Services
The Borough solicited bids for annual janitorial services at various public buildings and received only one bid at the bid opening conducted September 16. The lone bid was in excess of budgeted expenses prompting a thorough review of contracted services versus hiring a custodial staff. At the conclusion of the review, and working with the lone bidder, the Administrative staff recommended the Borough award a professional services contract to Apex Janitorial in the annual amount of $70,620. | approved | |
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14-277
| 1 | A. | | Report | Hospital Board Written Report
Outgoing Hospital Board President Tom Abbott provided a written update on the financial status of the Medical Center. The report indicates improvement has been gained in the Accounts Receivable process. | read into the record | |
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14-294
| 1 | A. | | Action Item | Acceptance of $80,138.94 Grant Award from the Division of Homeland Security and Emergency Management
The grant provides funding for the following public safety items: improved communication tower, tactical gear and power upgrades to Harbor Security/Fire Boat | approved | |
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14-275
| 1 | B. | | Bid/RFP/Contract Award | Acceptance of USDA, Forest Service Grant in the Amount of $60,0000
The Borough has been awarded the grant under the RAC program for improvements to City Creek Trail. (Only the first three pages of the grant award is provided with this meeting packet. The balance of the grant award document is available in the Clerk's office for review.) | approved | |
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13-000
| 1 | A. | | Report | Juneau Appeal of Petersburg Borough Boundaries | | |
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14-298
| 1 | B. | | Report | Kent Miller, Manager, North End Ferry Authority: Request for Support of Land Use Application for Use of Banana Point Launch Ramp | approved | |
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14-292
| 1 | C. | | Action Item | Amendments to Community Capital Projects Needs List and Establishment of Priorities for 2016
Borough departments, as well as the School and Hospital, have reviewed the 2015 Capital Needs List and have provided updates to the list. The Assembly is asked to review the list and determine if any changes should be made to the top 10 to 12 projects for FY 2016. | adopted as amended | |
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14-274
| 1 | D. | | Bid/RFP/Contract Award | Award of Professional Services Contract for Assistance in Developing a Comprehensive Plan & Harbor Master Plan
Five proposals were submitted ranging in cost of $159,120 to $312,530. The 10 person Evaluation and Planning Committee has recommended Agnew Beck be awarded a contract in the amount of $195,000. The Committee has also recommended that Borough Staff work with Agnew Beck to develop a public engagement process that provides adequate opportunity for input, especially for residents outside of Service Area 1. | approved | |
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14-273
| 1 | E. | | Action Item | Drive Down Facility Bulkhead Change Order Request
At the March 3, 2014 Assembly meeting, the Harbors and Port Advisory Board's recommendation to approve a change order to the Commercial Drive Down Project to provide for the engineering and construction of 120 feet of bulkhead to be located at the upland staging area was postponed until this meeting. | postponed | |
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ORD#14-20
| 1 | A. | | Ordinance | Ordinance #2014-20: An Ordinance Providing Parking Regulations and Fines for Parking Violations and Repealing the Remaining Chapters of the Old City Code (short title). | approved in first reading | |
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ORD#14-21
| 1 | B. | | Ordinance | Ordinance #2014-21: An Ordinance Adjusting the FY 2015 Budget for Known Changes. | approved in first reading | |
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RES#14-12
| 1 | C. | | Resolution | Resolution #2014-12: A Resolution in Support of a State-Wide Assessment of Alaska's Maritime Industries and Designation of the Maritime Industry as a State of Alaska Priority Industry | approved | |
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RES#14-13
| 1 | D. | | Action Item | Resolution #2014-13: A Resolution Providing an Annual Payment in Lieu of Taxes (PILT) Payment to the City of Kupreanof for Fiscal Years 15 & 16
Because of Borough formation, the City of Kupreanof no longer receives PILT (Payment in Lieu of Taxes) funding. The City of Kupreanof asked the Borough to distribute the equivalent of what they would have received in PILT funds had the Borough not been formed. The last PILT payment to Kupreanof represented approximately .69% of the total PILT funds to the Borough. Approval of the Resolution would provide the City of Kupreanof with .69% pass though PILT funds for this and next fiscal year. | approved | |
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RES#14-14
| 1 | E. | | Resolution | Resolution #2014-14: A Resolution in Support of a Grant to Lengthen the Hungry Point Trail
The Parks & Recreation Department partnered with the Petersburg Indian Association to update, maintain and build trails throughout the community. The resolution expresses the Assembly's support for: 1) the lengthening of the Hungry Point Trail, and 2) obtaining grants to help shape the community's trail system. | approved | |
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RES#14-15
| 1 | F. | | Resolution | Resolution #2014-15 - Declaring October 18, 2014 as a Sales Tax-Free Day in the Petersburg Borough
The Retail Committee for the Chamber of Commerce requested the second Sales Tax-Free Day for 2014 be October 18. | approved | |
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14-276
| 1 | G. | | Action Item | Authorization to Purchase Heat Pump for Electric Department Headquarters Building
The Electric Department received a quote from Fleet Refrigeration in the amount of $25,194.46 to install a heat pump that will condition the air on the second floor of the building. The department budgeted for the unit in line item #410 411 501356 - Structure & Equipment | approved | |
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14-278
| 1 | H. | | Bid/RFP/Contract Award | Authorization to Purchase an F550 Multi-use Truck
The Public Works Department recommended the Borough purchase an F550 multi-use truck from Cal Worthington Ford and Truckwell through the ADOT Cooperative Purchasing Program for an amount not to exceed $83,169. | approved | |
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14-272
| 1 | I. | | Report | Recommendations to Issue a Request for Proposals for Engineering and Design Services for Development of a Small Vessel Haul-Out at Scow Bay Turnaround
In 2011, the Planning & Zoning Commission, Harbor Advisory Board and City Council approved a conceptual design for a small vessel haul-out including a wash-down pad and filtration system at the Scow Bay Turnaround property. Up until June 2013, the Scow Bay property was owned by the State of Alaska. Now that the Borough has acquired the property, the Petersburg Economic Development Council, with support of the Harbors and Port Advisory Board, has recommended that the Borough move forward in soliciting an RFP for engineering and design for the development of the property. PEDC would fund the design phase of the project. Since this is a significant community investment, PEDC would like concurrence from the Assembly to move forward with the RFP process. | approved | |
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14-297
| 1 | J. | | Action Item | Consideration of FY 2015/16 Budget Calendar
In response to Assembly Member requests for added time to work on the upcoming budget, the Administration and Finance Departments put forward a proposed new schedule that starts the process earlier and provides more opportunity for work sessions and public review. | approved | |
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14-300
| 1 | A. | | Report | September 22, 2014 - City and Borough of Wrangell Letter
The letter is to our Federal Delegation (Murkowski, Begich and Young) urging them, as members of the International Joint Commission, to explore a process that would trigger the Joint Commission's review and study of any mines proposed for development in British Columbia. Such a review process would give opportunity to ensure that Southeast Alaska communities' interests in protecting area salmon streams and rivers are considered for each mine development. The letter is similar to the concerns voiced in the Petersburg letter sent to the Canadian government and our Federal Delegation in June 2013 and our August 18, 2014 written comments to the Kerr-Sulphurets-Mitchell (KSM) mining project. | presented | |
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13-002
| 1 | A. | | Action Item | Recognitions | | |
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14-290
| 1 | B. | | Action Item | Alaska Mental Health Trust Land Office Letter of September 17, 2014 - Papke's Landing Parcels | discussed | |
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